The principal applicant and the administering institution are responsible for ensuring that the requirements of any data protection are fully observed. In particular, the principal applicant shall ensure at all times that any personal data collected in the course of the project shall be securely held and handled and that the anonymity of persons to whom the data refer shall be preserved in any report or publication.

The principal applicant and the administering institution shall adhere to the Personal Data (Privacy) Ordinance (Cap 486).

The information and personal data provided in the application form will be used by the Research Council, External Reviewers, the Grant Review Board, the Research Fund Secretariat and the relevant government bureaux / department(s) or its authorised users for the purposes of assessing applications to the Health and Medical Research Fund (HMRF) or checking of plagiarism/duplicate funding. For successful applications, such data will also be used for project monitoring, research and statistical analysis, promotion, publicity and dissemination purposes as appropriate. Contents of the submitted application set out in Sections 4-5,7 (name, department and institution), 9 and 13 with the status of project will be made available for public access once funding approval is offered.

Applicants have the right to access and correct the personal data provided in accordance with sections 18 and 22 and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance (Cap 486). Their right of access includes the right to obtain a copy of their personal data provided in the Application Form.

Enquiries concerning the personal data collected by means of this application form, including access and corrections, should be addressed to:

Research Fund Secretariat
Research and Data Analytics Office
Health Bureau
9/F, Rumsey Street Multi-storey Carpark Building
2 Rumsey Street, Sheung Wan
Hong Kong
Email address: rfs@healthbureau.gov.hk