eGMS - electronic Grant Management System

Data Collection
1. We collect your personal information:
  1. when you use a form on the electronic Grant Management System (the 'System') to subscribe to our information services of this System, to participate in any activities provided on this System or to change your personal information;
  2. when you provide information by telephone or in documents, such as applying for use of services provided by the Research Fund Secretariat (the ‘RFS’) electronic Grant Management System ('eGMS'), making applications under the RFS, participating in any activities related to eGMS, submitting your own work (e.g. articles or art works) or expressing your opinions;
  3. when you log in or come to this System, at which time our network servers will automatically record and verify your domain name and IP address and track the pages you visit. This information does not identify you as an individual; and
  4. when legally required to do so.
2. Your visiting this System will trigger the use of our cookies, which are stored in your computer's hard drive for the purpose of facilitating your navigation of this System only. No personally identifiable information is collected through cookies. You may refuse to accept the cookies by adjusting the setting of your computer, but you may not be able to utilize certain functions of this System as a result.
3. We will use your personal information to:
  1. send you information to which you have subscribed or any other information about this System or the RFS;
  2. provide the services you require and process your application made under the RFS or applications for participating in any activities related to the eGMS;
  3. contact you for feedback, survey, or whatever purposes; and
  4. maintain and develop our Systems, research and develop our services, and conduct and publish statistical and data analysis.
Disclosure
1. Subject to paragraph 2.2 below, we do not sell, trade or disclose to any third party any information you provided unless we have been authorized by you or are required by the law.
2. We reserve the rights to disclose your personal information to other government departments or appropriate third parties if we are required to do so by law or we believe that such action is necessary:
  1. to protect our rights and properties in relation to this System and other users of this System;
  2. to comply with legal process such as a search warrant, subpoena or court order;
  3. to protect against misuse or unauthorized use of this System or any services we provide in relation to the RFS; or
  4. during emergencies, such as when somebody's safety is at risk.
3. When you click on a hyperlink to any other systems, you are leaving this System for another location. We are not liable to or responsible for your exposure to cookies and the privacy or security of any personal information you subsequently provide at the new location.
Security
1. Every registered user has his or her private password, and our System allows restricted access with that password only.
2. Access to personal information is only granted by using the authorized password.
3. We will protect all personal data in our System, but will not guarantee that the transmission of data is absolutely secure. If you discover any of your personal data being disclosed to a third party, please contact us immediately.
4. You should not reveal your password to any third parties.
5. You should avoid saving your password in the computer hard disk, and you must close the browser window immediately after you have logged out, in order to prevent others from accessing your personal information.
Changing Your Personal Information
You may use the online forms provided in this System to correct or update your personal information. In response, we may ask you to provide details for verification purpose.
Enquiries
If you have any question about the privacy policy of this System, please contact us by email at egmsenquiry@healthbureau.gov.hk.